Abstract submission is closed for 2021

Abstract Submission Guidance

This year we have introduced a new software platform called Pheedloop to support our hybrid model. Use the following links to help prepare your abstract submission:

When submitting an abstract to CEW 2021, returning members will notice we have introduced a new online platform this year to accommodate the new hybrid model. The platform is called Pheedloop. While we find it to be very user-friendly, please let us know if you encounter any major difficulties.

In regards to Student Awards, two new awards will be given out for the Virtual Platform and Virtual Posters because of the new Hybrid model. Thus, in-person events will be judged against other in-person events and virtual events will be judged against other virtual events.

Submission Rules

Abstracts must be submitted online via the website only. ABSTRACTS SUBMITTED BY EMAIL WILL NOT BE ACCEPTED.

Abstracts must be received by July 16, 2021 deadline. Abstracts received after the deadline will not be considered.

Presentation Type: Abstracts may be submitted for in-person platform, in-person poster, virtual platform, or virtual poster presentations. The last date to switch between in-person or virtual is September 10th, 2021.

Presentations selected for virtual platform presentations must be pre-recorded and uploaded by September 20th 2021 to the Pheedloop system. If they are not uploaded by September 20th, the abstract will not be included in the scheduling.

Poster information for both in-person and virtual poster presentations must be uploaded by September 30th, 2021 to the Pheedloop system. 

The CEW 2021 Scientific Committee will inform the authors of their abstract decision by August 16th, 2021.

Presenting authors for any poster or platform must be registered participants (Registration opens July 5). Only abstracts of authors who have paid their registration fees by August 31, 2021 will be scheduled and included for conference proceedings.

Submission of an abstract acknowledges your acceptance for the abstract to be published in the official conference proceedings. Abstracts will be removed from conference proceedings if : the abstract is not accepted, or the presentation is pulled from the conference, or the presenter is a no-show.

The presenting author is required to ensure that all co-authors are aware of the content of the abstract and agree to its submission, before submitting the abstract.

Abstracts can be submitted in English or French.

Instructions for the preparation of presentations and tips for recording presentations are available using the links above.

Guidelines for Submission

Before you begin, please prepare the following information:

Presenting author’s contact details:
– Name (full first name- no initials, can have middle initial)
– Email address
– Affiliation details: Full Company or Academic Name (no abbreviations), city, province, country.

Author and co-authors’ name (Arial, font 12) and affiliations (Arial, italics, font 11).

Preferred Presentation type – Either in-person/ virtual Platform/Poster presentation.

Abstract Title limited to 30 words (Arial, font 12).

Abstract Text – limited to 250 words including acknowledgements(Arial, font 12).

Session Topic – select the abstract topic per the list of topics.

Place abbreviations in parentheses after the full word the first time it appears. 

Please do not submit multiple copies of the same abstract.

During the submission process, you will be asked to submit your abstract twice to speed up the review and formatting process. 

Presentation Details Tab: Under this tab, please copy and paste the title and abstract details from a word document. Subscripts, superscripts, and other formatting will not work on this tab. However, this section is to speed up the reviewing process.

Files Tab: Please upload a Word document with the proper formatting of your abstract. Word count will be screened based on the word document upload. The files upload tab will be used for conference proceedings. See the details above on formatting your abstract in a Word document for upload.

Click on the SUBMIT button at the end of the process in order to submit your abstract. A confirmation email will be automatically generated.

Please contact us if you have not received confirmation that your abstract has been submitted.

Annual Proceedings

Presented abstracts will be included in the CEW proceedings each year. If you would like to make changes to your abstract, as featured in the searchable abstract database, or if you would like to submit a short paper in place of your abstract, please refer to CEW’s style guidelines before submitting the updated version to info@ecotoxcan.ca by October 31. Past annual proceedings are available here.