Corporate
The Aquatic Toxicity Workshop (ATW) became a registered Canadian corporation in 1984, and is administered by a Board of Directors. The Board provides guidance on issues that may affect the future direction of the workshop series, and serves in an advisory capacity to the Organizing Committees.
In 2014, following two years of membership engagement on the workshop’s identity, the Board of Directors voted to modify the operating name to Canadian Ecotoxicity Workshop (CEW) to reflect the broader scope of ecological toxicology issues addressed at the annual workshop. The corporate name remains as The Canadian National Aquatic Toxicity Workshop.
CEW is held annually in a different region of Canada to draw interest among a wider group of ecotoxicologists and to gain a national perspective of current and emerging issues. These three-day workshops are traditionally held in the fall, where 200-400 participants take in more than 150 platform and poster presentations.
Each workshop is hosted by a local Organizing Committee on behalf on the Board. Workshops are organized on a two-year planning schedule, where arrangements for the date and location are finalized during the first year, and program and other details finalized the following year. Workshops are planned on a cost-recovery basis, with additional support from sponsorships.
The success of workshops has largely been due to attendees who have generously contributed their time in serving in various capacities. Further information about forthcoming workshops, and general information about the Workshop series may be obtained from those listed under Contacts.
Membership
When an individual registers and pays in full for CEW, he/she becomes a member for the period starting on the first day of the workshop for which he/she has registered and ending three weeks after the last day of the following workshop. This is typically a period of just over one year.
Members will have the right to vote on corporate resolutions and during elections.
Other than the full payment of registration fees, there are no dues payable to become a member of CEW.
Board of Directors
The Board of Directors for CEW is comprised of five (5) Directors.
On September 28, 2016, the following individuals were elected to CEW’s Board of Directors for a period of three (3) years:
- Rosalie Allen Jarvis
- Dave Huebert
- Carrie Rickwood
On October 1, 2014, the following individuals were elected to CEW’s Board of Directors for a period of three (3) years:
- Guy Gilron
- Lisa Taylor
Officers
The Board of Directors appoints Officers to take on the administration of CEW. The following individuals have been appointed as Officers:
| Officer | Position | Term |
| Rosalie Allen Jarvis | President Treasurer |
At the pleasure of the Board |
| Dave Huebert | Vice-President | At the pleasure of the Board |
| Lisa Taylor | Secretary | At the pleasure of the Board |
| Guy Gilron | Communications Officer | At the pleasure of the Board |
| Kathleen Racher | CEW 2016 Organizing Committee Co-Chair | October 2014 – October 2017 |
| Anne Wilson | CEW 2016 Organizing Committee Co-Chair | October 2014 – October 2017 |
| Paula Siwik | CEW 2016 Organizing Committee Co-Chair | October 2014 – October 2017 |
| Paul Sibley | CEW 2017 Organizing Committee Co-Chair | October 2015 – October 2018 |
| Ryan Prosser | CEW 2017 Organizing Committee Co-Chair | August 2016 – October 2018 |
| Vicki Marlatt | CEW 2018 Organizing Committee Co-Chair | September 2016 – October 2019 |
| Curtis Eickhoff | CEW 2018 Organizing Committee Co-Chair | September 2016 – October 2019 |
| Esteban Gillio Meina | Graduate Student Advisor | February 2016 – January 2018 |
| Derek Green | Graduate Student Advisor | February 2017 – January 2019 |
Articles of Incorporation
As a not-for-profit corporation, CEW must meet the requirements of the new Canada Not-for-Profit Corporations Act (NFP Act).
Copies of CEW’s Articles of Incorporation, which were confirmed by the CEW membership in a vote on October 9, 2013, are available by contacting Rosalie Allen Jarvis.
By-laws
By-laws describe the responsibilities and regulate the activities of CEW as a corporation. By-laws must be confirmed by the CEW membership.
| Bylaw | Description |
| 2012-1 | A by-law relating to the relocation of ATW’s head office from Burlington, Ontario to Dartmouth, Nova Scotia |
| 2013-1 | A by-law relating generally to the conduct of the affairs of ATW |
Annual General Meetings
Each year, the CEW Board of Directors is required to hold an Annual General Meeting (AGM) of members. Recognizing that not all members may be able to attend the AGM, an absentee voting process has been established to allow all members to exercise their right to vote in matters governing CEW’s administration.
The next AGM will be held on Wednesday, October 4, 2017 at the Delta Hotel in Guelph, Ontario. During the AGM, elections will be held for two positions on the CEW Board of Directors.
Resolutions
Under the NFP Act, the CEW membership votes on resolutions to make decisions related to the administration of the corporation, such as creating, amending or dissolving by-laws. Copies of past member resolutions are available by contacting Rosalie Allen Jarvis. At least one resolution will be put to a members’ vote at the next AGM, with the option to vote by proxy. The voting by proxy form can be found here.
| Resolutions | Description |
| 2016-1 (proposed) | Unanimous resolution to not appoint a public accountant |
Standard Operating Procedure
Groups interested in hosting a future workshop are required to submit a written proposal. A standard operating procedure (SOP) exists to guide Organizing Committees. Those interested in hosting a future workshop are encouraged to contact Dave Huebert for a copy of the SOP.
Financial Statements
Under the NFP Act, effective 2014, CEW is required to publish a notice stating the availability of annual financial statements. Members will receive an electronic copy of annual financial statements upon request.